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Procedure for
Archiving Specimens
(Reference: Donald D. Cox, A Naturalist’s Guide to Wetland
Plants, 2002, Syracuse University Press: Syracuse New York, pp.
139-146.)
- After
the specimen has dried completely, remove it from the plant
press while still on its mounting paper.
- Glue the
specimen to the mounting paper at key points, particularly those
where a loose leaf or flower might break off. Glue the stem
just below a flower, rather than gluing the flower directly
to the mounting paper.
- Complete
a label for the specimen, filling in all information.
- Obtain
an accession number for this specimen by consulting the herbarium
log book of accession numbers. Record the next successive number
in the log book and use this number to complete the label for
this specimen.
- Record
this number on the field data sheet. Ensure that this number
is recorded in all of the following places:
- on the Field
Data Sheet
- on the
label attached to the mounting sheet containing the dried
specimen
- on the
cover of the archival folder containing the mounted specimen
- in the
first field of the herbarium data base for the information
for this specimen
- in the
name of the digital image file for the specimen
- on the
final report that is filed in the herbarium filing cabinet
for this specimen
- Afix
the label to the mounting paper in the lower right-hand corner
of the mounting paper.
- Place
the mounted specimen table under the suspended digital camera
and photograph is showing the entire mounting paper, including
label. Close ups of special areas of interest, such as roots,
seeds, and flowers can also be taken for inclusion in the digital
image library associated with the herbarium data base.
- Complete
all fields in the herbarium data base using the information
on the field data sheet.
- Link
the images of the specimen in the appropriate field.
- Print
out a report sheet for the specimen and file the report under
the appropriate genus and species in the herbarium filing cabinet.
- Place
the mounted specimen in a species folder and label the folder
with the full scientific name (genus and species).
- Place
the folder in the herbarium cabinet in the appropriate area
for that genus. If a genus folder is present for that species,
place the species folder within the genus folder.
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