The following statement provides directions for the establishment of a non-contract and grant trust fund.
General Guidelines/Applicable Policies

 Departments, organizational units, individuals, or groups may request the establishment of a trust fund which falls within the definitions and criteria outlined in Trust Funds- Definitions.

 Procedures
 
 

1. Complete Form TF-1 (Downloaded as a wordperfect file), Request for Institutional or Special Trust Fund Account, and forward it to the University Controller's Office
2. Requests will be reviewed and the individual requesting the account will receive a letter indicating whether or not the account has been approved.
3. If an account is approved, a Trust Fund Authority (Form TF-2) citing terms and restrictions will be returned to the person originating the request.

Form TF-1, Request for Institutional or Special Trust Fund Account, may be obtained from the University Controller's Office at extension 211.

Instructions for Completion of Request for Institutional or Special Trust Fund Account - Form TF-1

1. Enter date of request.
2. Enter name of division, department, or organizational unit.
3. Enter Organizational Unit Code.
4. Enter suggested name of trust fund.
5. Enter name and identifying title of the principal person (account custodian) who will assume primary responsibility for the account.
6. Indicate any other persons who may be authorized to accept receipts and initiate disbursements from the account.
7. On a separate sheet, provide a detailed description of the types of activities, programs, or operations to be supported by this account. Indicate any specific restrictions, terms, or conditions for the use of funds deposited to this account.
8. Indicate whether or not ECSU will be acting in an agency capacity in handling this account (an agency relationship exists when ECSU is providing accounting or other services for an organization and the funds belong to that organization and not to ECSU.)
9. Provide the estimated total annual receipts and the anticipated source of receipts. Reference "Trust Funds - Definitions" for types of receipts.
10. Attach copies of correspondence, agreements, award letters, and any other relevant documentation that will provide information for a permanent file.
11. Enter the name, title, and campus telephone number of the person requesting the account. The signature of the person named as principal person responsible for the account is required as a requestor for the account.
12. The division head, director, or department head must sign to indicate concurrence with the request and must be at least one administrative level higher than the person requesting the account.