Discretionary funds are funds allocated by the Chancellor which may be used for any business purpose which is for the benefit of the University but not for the specific benefit of an individual.  The University, however, does not permit the purchase of alcoholic beverages with the funds without the written approval of the Chancellor.  The business purpose of expenditures from these funds must be documented and purchases are subject to University purchasing rules and regulations.

Documentation Requirements

The University requires that that the business purpose, nature of expenditure, and date service performed be documented on a special attachment explicitly created to ensure adequate documentation of discretionary fund expenditures.  This form may be used as a request for reimbursement form (receipts must be attached) or it can be used as an attachment to a purchase requisition.  A completed sample form and a downloadable version of the form may be found below.

Documentation Form - Completed Sample

Documentation Form - Wordperfect Version for Downloading