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Internal Processing Form (IPF) Frequently Asked Questions

Office of Sponsored Programs

Where are the instructions?

Each page has a "help" button. This link will take you to the IPF Help web page designed to correspond to the various sections of the IPF.

What if I can not find the sponsor's name on the list?

If the Sponsor is not listed, select "Organization Not Listed" at the bottom of the page.  A new pop up window will appear allowing you to type in the name of the Sponsor

What is a SNAP?

SNAP is an NIH acronym that stands for Streamlined Non-competing Awards Process. For more information on SNAP, please visit the OSP's eRA Commons web page.

What happens after I submit the IPF?

Clicking "Submit Proposal" will start the following process:

  • the eIPF will be "locked" and can no longer be edited (except by the Admin Award Dept)
  • the eIPF will be routed to all affiliated departments for review and concurrence; should any of these departments reject the eIPF you will be notified by email of the rejection and for what reason(s)
  • the PI(s) will be notified by email that they must certify the eIPF in RAMSeS
  • ultimately, the eIPF will arrive in OSP for final review and approval

Throughout these steps you, your PI, and any other contributing members listed on the eIPF will be able to track its review and approval status in RAMSeS.

Once all affiliated departments have approved the eIPF, you will receive an email indicating that it was successfully routed and received in OSP. If the proposal can be electronically submitted then no further action is required on your part. However, if the Sponsor requires any part of the proposal be submitted in paper copy, then any such copies, with original signatures as required, must be forwarded to OSP for a complete submission to be accomplished.

How are people notified that they need to approve/certify an eIPF?

Several emails are used to notify individuals of the status of a proposal and also what action is needed on their part. These emails are sent to people based on their role in the project (e.g. Lead Principal Investigator) as well as there role within a department (e.g. IPF approver). (click here) To preview the emails that are sent by RAMSeS.

Who do I contact if I'm having any problems?

If at any time you have problems, you should contact the Office of Sponsored Programs at (252) 335-3250 or ecsuosp@ecsu.edu for assistance.

When I copy a proposal and put in new information, I get the message "Please specify parent project for this proposal," but there is nowhere to enter this information?

Select "New" for Proposal type, then click "Save" at the bottom of the page.  Now go back to the proposal type and select the correct proposal type.  You should see a field named "Parent proposal" appear if you chose anything other than "New".

I just changed my password but cannot log into RAMSeS. What is wrong?

Whenever your password expires, you should always try resetting your password and try logging in with the new one.