Home / Administration / The Office of the Chancellor / Special Assistant to the Chancellor / Repeat Course Regulation / Financial Aid

Financial Aid Policies and Conditions of Awards

Financial Aid

The following financial aid policies and conditions of award apply to students who are recipients of federal or state financial assistance while attending Elizabeth City State University:

  • Students must apply annually for federal aid by completing the Free Application for Federal Student Aid (FAFSA) by March 1st of each year.
  • Students must be regularly admitted to Elizabeth City State University in a degree-seeking status and must be enrolled in an eligible degree-seeking program prior to the first day of the term to participate in federal and state aid programs. Provisionally admitted and special admitted students are not eligible for financial assistance. Transient students should contact their home institution for financial aid.
  • Students must (1) meet the school's Satisfactory Academic Progress Standards, (2) not owe a refund on any grant or be in default on any educational loan and (3) not have borrowed in excess of the loan limits under the Title IV programs at any institution.
  • Financial aid is limited to coursework required for the declared major. Financial aid is not available for audit courses.
  • Students must attend the classes in which they have enrolled to be eligible for aid payment.
  • Students must submit all required documents. Failure to submit the requested documents may result in a delay or lost of financial aid funds.
  • Students are aware that the Office of Financial Aid and Scholarships can not award federal, state and institutional funds over the student's Cost of Attendance budget. Any outside scholarships or alternative loans must be reported to the Office of Financial Aid and Scholarships and that these funds may reduce the amount of financial aid the student receives.
  • Financial aid awards are based on full-time enrollment for each term awarded. Less than full-time enrollment may require an adjustment to the aid award. Undergraduate students enrolled in 12 or more semester hours are classified as full-time; 9-11 semester hours as three-quarter-time; 6-8 semester hours as half time; and 1-5 semester hours as less-than-half-time. Graduate students enrolled in 9 or more semester hours are classified as full-time; 5-8 semester hours as half time; and 1-4 semester hours as less than half time.
  • Students awarded an educational student loan must complete loan counseling prior to their first loan disbursement. Federal regulations require that first-year, first-time borrowers have their first loan disbursement delayed 30 days.
  • Students with a loan for one term will receive funds in two disbursements: (1) at the beginning of the term and (2) after the midpoint of the term.
  • Institutional charges (tuition, fees, room and board) will be deducted from the financial aid award each term. Students should be prepared to pay any difference owed by the fee payment deadline. For students with aid greater than the institutional charges, any remaining funds are released no later than 14 calendar days after their first day of class or the balance occurs, whichever is later.
  • Students must report any financial aid they receive or expect to receive from an outside source.
  • Employment in the Federal Work-Study program is not guaranteed. Awards are based on funding and position availability. Students cannot earn more than their annual award. Students who receive an "unsatisfactory" job performance evaluation will be terminated from the program.
  • Students receiving financial aid who withdraw or who stop attending all classes are subject to regulations regarding the return of funds to the aid programs. Federal aid recipients withdrawing before the 60% point of the term may owe a repayment of federal funds received. Refer to the Withdrawal Policy of this website.