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Archive Policies

University Archives

  1. ACCESS TO MATERIALS
    • The Elizabeth City State University Archives collections are available to all researchers on an equal basis.
    • Terms stated in individual Deeds of Gift apply to all researchers using University Archives collections.
    • Researchers must make an appointment in advance to access archival material
  2. CITING ARCHIVAL HOLDINGS
    • Preferred Citation: Elizabeth City [NC] State University Archive, G. R. Little Library
    NOTE: Citations to the ECSU holdings papers typically require Record Group names and numbers and folder titles.
  3. REQUESTS FOR DUPLICATION
    • Elizabeth City State University Archives will consider requests for the duplication of material when such duplication can be done without injury to the material, and does not violate copyright restrictions.
    • No photographs or scans of any archival material may be made by patrons of the ECSU Archive. Staff members will perform all copying and duplication services.
    • The University Archivist accepts mail or telephone requests for easily identifiable items and can provide copies of print material and photographs.
    • Single photocopies will be provided for the researcher's personal reference use at fees set by the Elizabeth City State University's G. R. Little Library.
    • Duplicates of non-print media will be provided at cost plus $5.00 and must be pre-paid.
    • Fees must be paid prior to the processing of orders.
    • Copies not picked up in person are sent via U.S. mail when paid in advance, unless the customer requests and pays for a different mailing service.
    • Returns of copied material are not accepted, and unless staff has made an error in completing an order, refunds are not made.
  4. REGISTRATION FOR USE OF MATERIALS
    • All researchers must register on their initial visit to the ECSU Archives. During subsequent visits they must sign in each time they use the University Archives holdings.

Click here for complete ECSU Archives and Special Collections Policy