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Circulation Policy

G.R. Little Library

Guide to Circulation Privileges at G.R. Little Library

The Circulation Department is located on the first floor of the G. R. Little Library. The Circulation staff issues library cards and checks books, faculty reserves, and other materials in and out. The Department also clears satisfied patron charges, issues passwords, maintains the lost and found department, and manages the Reserve Book Room.

Borrowing Library Materials

Summary of Borrowing Privileges

Renewals

Course Reserves

Holds and Recalls

Blocks

Overdues/Overdue Notices

Preservation of Library Books

Returning Items

Returning Items after Library Hours

Confidentiality of Library Records

Note: Library borrowers are liable for fines and processing fees whether or not they receive emails, mailed notices or bills.

Borrowing Library Materials

  • Identification Required

All Library users must have an appropriate ECSU library card or current school ID card in order to exercise borrowing privileges. There are no exceptions.

If your card is lost or stolen, inform us immediately. You will be held responsible for any items checked out on your card if we are not informed the card is missing.

Please inform the circulation desk of any changes in your mailing address, phone number or email address.

The Library reserves the right not to extend borrowing privileges to any individual that refuses to satisfy the eligibility and identification requirements.

  • ECSU students (undergraduate and graduate), faculty and staff – valid ECSU ID (current) or ECSU library card.
  • Alumni, Retired faculty and staff - To obtain a library card this borrower group must: a). Pay an annual fee of $15.00 to the University Cashier office, present receipt as proof of payment and complete a G. R. Little Library registration form; b). Present two acceptable forms of ID one of which must be a photo ID with a current North Carolina address.
  • Community Borrowers (Non-ECSU) - To obtain a library card this borrower group must: a). Pay an annual fee of $15.00 to the University Cashier office, present receipt as proof of payment and complete a G. R. Little Library registration form; b). Present two acceptable forms of ID one of which must be a photo ID with a current North Carolina address.
  • Dependents of Faculty and Staff – To obtain a library card this borrower group must have the faculty/staff member complete and return the “Dependent Borrowing Form” to the circulation desk. Please allow 24-48 hours for the card to be issued.
  • Visitors of Special Programs – TheSponsoring Department must complete and return the “Visitor Voucher Form” to the circulation desk for visitors to have borrowing privileges at the G. R. Little Library.

Summary of Borrowing Privileges

Click on links for full description of Borrowing Privileges.

Note: Overdue materials cannot be renewed online.

Borrower Type Checkout period *Renewals Fines Maximum
Checkouts
ECSU Students 21 days Two (2) renewals online: for all subsequent renewals present materials to circulation staff. $.25/day for books and $1.00/hour for reserve books 30 days overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed. 20
ECSU Graduate
Students
45 days Two (2) renewals online: for all subsequent renewals present materials to circulation staff. $.25/day for books and $1.00/hour for reserve books 30 days overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed. 20
Faculty/Staff 90 days Two (2) renewals online: for all subsequent renewals present materials to circulation staff. Books 30 days overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 9999
UNC System Co-Op; Reciprocal Lending Agreement (COA, ECSU, MACU) 14 days All renewals must be processed in the library by circulation staff $.25/day for books and $1.00/hour for reserve books 30 days overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 5
Alumni, Retired faculty and staff 14 days **Two (2) renewals online $.25/day for books and $1.00/hour for reserve books 2 weeks overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 5
Community 14 days **Two (2) renewals online $.25/day for books and $1.00/hour for reserve books 2 weeks overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 5
Dependents of Faculty and Staff 14 Days **One (1) renewal $.25/day for books and $1.00/hour for reserve books 2 weeks overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 3
Visitors of Special Programs 14 days **One (1) renewal $.25/day for books and $1.00/hour for reserve books 2 weeks overdue are considered lost and a $15.00 processing fee plus replacement cost is assessed 3

*All items are subject to recall after 21 days.
**See policy for additional information on this borrower group.

Renewals

Library materials must be renewed on or before the due date. Materials cannot be renewed if the borrower has a delinquent interlibrary loan item or any other outstanding fees due to the library. As a courtesy, overdue notices are sent to borrowers once the loan period has expired.

Borrowers may renew books online if they are not overdue. To do so click on “My Account” and type in your library barcode number; click on the “Checked Out” tab and all items checked out will appear; select the items you wish to renew and select the “Renew” tab. The process is now complete and a new due date will appear.

Materials that are overdue or have been renewed twice online will not renew online. These items must be brought to the circulation desk for all subsequent renewals.

To avoid overdue fines, be sure to renew your books before the due date.

Course Reserves (Faculty Only)

Course Reserves are supplementary materials (ex: books, journal articles, homework assignments, etc.) that faculty make available to their students in the Library.

Faculty are requested to submit materials to be placed on “Reserve” to the Library at least two weeks prior to the date students will need to use them. A “Course Reserves Request Form” must be completed for each course.

Holds and Recalls

If a book is needed that is not currently available, you may request that a Recall be placed on the book. The user who has the book will be sent a notice alerting them that the book has been requested. When the book becomes available, we will notify you by email and hold the book for 7 days.

Blocks

Your account will be blocked, so that you cannot check out or renew any items, for any of the following reasons:

  • Any book which has been recalled and has not been returned by the recall due date.
  • Patron has accrued any amount of library fines.
  • Patron has reached the maximum number of library items allowed charged out on their patron account.
  • Patron has any overdue library items on their account.
  • Any snail mail or email we send you is returned.

Overdues/Overdue Notices

All Library Members: You cannot borrow library material if you have over dues. Once an item becomes overdue borrowing privileges are suspended until the item is returned or accrued fines are paid.

Please note that overdue notices are emailed or mailed via snail to the address registered on your patron record.

The overdue notice process is as follows:

Courtesy Notice: A courtesy notice is issued two (2) days before items are due. This is your signal to renew or return items to avoid suspension of your borrowing privileges.

First Overdue Notice: Is sent when an item is seven (7) days overdue. Books cannot be renewed at this point from your computer desktop. You must bring the item(s) to the circulation desk to renew, if there are no holds.

Second Overdue Notice: Is sent when an item is fourteen (14) days overdue. Books cannot be renewed at this point from your computer desktop. You must bring the item(s) to the circulation desk to renew, if there are no holds.

Third Overdue Notice: Is sent when an item is twenty-one (21) days overdue. Books cannot be renewed at this point from your computer desktop. You must bring the item(s) to the circulation desk to renew, if there are no holds.

Final Notice: Is sent when an item is twenty-eight (28) days overdue. This is the last notice that will be sent before the item is invoiced for fines, replacement cost and processing fee.

For ECSU Students, faculty and staff overdue and lost reports will be sent to the Office of Business and Finance quarterly: March, June, September and December.

Non-ECSU affiliates will receive a bill for fines, replacement cost and processing fees sent to their registered patron mailing address or email address.

Every reasonable effort will be made to assist patrons with all fines and overdue fees.

For inquiries regarding fines or overdue items please contact the Circulation Desk @ 252-335-3427.

Preservation of Library Books

Books must be returned to the library in the same condition in which they were borrowed.

Charges will be assessed for books returned damaged. Books that are damaged beyond repair will result in replacement costs and a non-refundable processing fee.

Returning Items

During library hours all library items may be returned to the Circulation Desk; two return slots are clearly marked on either side of the circulation desk. Alternately, books may be returned to the book drop located at the entrance of the building. Patrons are responsible for all materials checked out in their name until the materials are returned and discharged.

Returning Items after Library Hours

A book drop box is located at the entrance to the G. R. Little Library where patrons may return materials when the library is closed. Note: patrons are responsible for all materials checked out in their name until they are returned to the G. R. Little Library and checked in.

Confidentiality of Library Records

All library records pertaining to patrons are strictly confidential. This includes personal information such as addresses and any circulation information such as the books you have checked out.

Borrowing Privileges - ECSU Students

Policy

  • When borrowing materials, patrons must always present their library card or valid ECSU ID
  • Check out is a maximum of twenty (20) books for a three (3) week period.
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials includes: replacement cost + $15.00 non-refundable processing fee.
  • Books may be renewed twice online and all subsequent times at the circulation desk, if there are no holds and items are not overdue.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • If library materials is not returned within 30 days after the due date; the materials will be presumed lost and all library privileges will be blocked.
  • The student will be charged the replacement cost plus a non-refundable $15.00 processing fee per item.
  • Overdue and lost reports will be sent to the Office of Business and Finance quarterly: March, June, September and December.

Loan Periods

  • Books maybe checked out for 3 weeks.

Renewals

  • Two renewals are allowed online if the item(s) are not overdue; all subsequent renewal requests must be made at the circulation desk.

Borrowing Privileges - ECSU Graduate Students

Policy

  • When borrowing materials, patrons must always present their library card or valid ECSU ID
  • Check out is a maximum of twenty (20) books for twenty-one (21) days.
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials includes: replacement cost + $15.00 non-refundable processing fee.
  • Books may be renewed twice online and all subsequent times at the circulation desk, if there are no holds and items are not overdue.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • If library materials is not returned within 30 days after the due date; the materials will be presumed lost and all library privileges will be blocked.
  • The student will be charged the replacement cost plus a non-refundable $15.00 processing fee per item.
  • Overdue and lost reports will be sent to the Office of Business and Finance quarterly: March, June, September and December.

Loan Periods

  • Books maybe checked out for 3 weeks.

Renewals

  • Two renewals are allowed online if the item(s) are not overdue; all subsequent renewal requests must be made at the circulation desk.

Borowing Privileges - Faculty/Staff

Policy

  • When borrowing materials, patrons must always present their library card or valid ECSU ID
  • Faculty/staff members have an unlimited number of check-outs for three months
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials include: replacement cost + $15.00 non-refundable processing fee.
  • Books may be renewed twice online and all subsequent times at the circulation desk, if there are no holds and the books are not overdue.

Fines and Replacement Costs

  • Library materials must be returned within 30 days after the due date.
  • If library material(s) is/are not returned within 30 days after the due date; the materials will be presumed lost and all borrowing privileges will be blocked.
  • The faculty/staff member will be charged the replacement cost plus a non-refundable $15.00 processing fee.
  • Overdue and lost reports will be sent to the Office of Business and Finance quarterly: March, June, September and December to be placed on the faculty members' account.

Loan Periods

  • An unlimited number of books may be checked out for 3 months.

Renewals

  • Two renewals are allowed online if the material is not overdue; all subsequent renewal request must be made at the circulation desk.

Borrowing Privileges - Alumni, Retired Faculty and Staff

Policy

  • Pay an annual enrollment fee of $15.00 to the University Cashier and present receipt at the Circulation Desk.
  • Borrower must complete a G. R. Little Library registration form at the Circulation Desk, and present two acceptable forms of ID one of which must be a photo ID with a current North Carolina address.
  • When borrowing material, patron(s) must always present their library card.
  • Alumni and retiree members are allowed to check out a total of five (5) books for a two (2) week period.
  • In no instances is the total of books checked out to exceed five (5) items.
  • If library materials are not returned by the 15th day fines will accrue at .25 per day.
  • If materials are not returned within two (2) weeks of the due date the materials are considered lost and user's borrowing privileges will be cancelled.
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials includes: replacement cost + $15.00 non-refundable processing fee.
  • Books may be renewed twice online. Thereafter, item(s) must be checked in for a period of five (5) days, before additional checkouts are approved.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • Library materials must be returned within two (2) weeks after the due date.
  • If library materials are not returned within two (2) weeks they will be presumed lost and all borrowing privileges will be blocked.
  • In addition, patron will be charged the replacement cost plus a non-refundable $15.00 processing fee per item.
  • A bill for replacement cost or fines will be sent to the patron's registered mailing address.
  • All borrowing privileges will be blocked, until all charges are paid and are cleared by the circulation staff.

Loan Periods

  • Books may be checked out for two (2) weeks.

Renewals

  • Books may be renewed twice online, subsequently items must be returned for at least five (5) days before additional checkouts are allowed.

Borrowing Privileges - UNC System Co-Op; Reciprocal Lending Agreement (COA, ECSU, MACU)

Cooperative Library Lending Agreement brings together the participating libraries of the constituent institutions of the University of North Carolina in a cooperative direct borrowing program that constitutes one aspect of a policy of broad sharing of library resources.

Eligible participants in this program include faculty, students, and staff who can be identified in their home library's patron database. To facilitate this identification a UNC Patron Authentication web page has been created. It is currently located at http://www.lib.ncsu.edu/borrow/unc/. It is the responsibility of the home library to maintain on the UNC Patron Authentication page current information about the classes and statuses of individuals who can borrow library materials under this agreement. It is the responsibility of the home library to insure that their patrons receive instruction on how to access their patron records and that this information is available on its website.

Borrowing Policy

Once it has been determined that a patron is eligible to borrow library materials under this agreement, the lending library is responsible for registering the borrower in its own database as a ULAC Cooperative Borrower. Policies governing the ULAC Cooperative Borrower class are to be determined by the lending library (see policy below). Patrons must present a photo ID at registration and checkout to allow patron identification.

Reciprocal Lending Agrement

(College of the Albemarle, Elizabeth City State University and Mid-Atlantic Christian University)

Circulating materials of the libraries of the College of the Albemarle, Elizabeth City State University, and Mid-Atlantic Christian University are available to the patrons of the other libraries on a first-come-first served basis.

Registration of library users will be required as the user avails themselves individually of services at the library.  The applicants "good standing" record with home library will be verified.

The following Policy applies to UNC Cooperative Borrowers, COA and MACU users:

  • Borrower(s) must complete a G. R. Little Library registration form at the Circulation Desk, and present two acceptable forms of ID one of which must be a photo ID and a current institution ID.
  • When borrowing material, patron(s) must always present their library card.
  • COA and MACU borrowers are allowed to check out a total of five (5) books for a two (2) week period.
  • In no instances is the total of books checked out to exceed five (5) items.
  • If library materials are not returned by the 15th day fines will accrue at .25 per day.
  • If materials are not returned within two (2) weeks of the due date the materials are considered lost and user’s borrowing privileges will be canceled.
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials includes: replacement cost + $15.00 non-refundable processing fee and any late fees accessed to the item(s)
  • Books may be renewed twice online.  Thereafter, item(s) must be checked in for a period of five (5) days, before additional checkouts are approved.

Borrowing Privileges - Community

Policy

  • Pay an annual enrollment fee of $15.00 to the University Cashier and present receipt at the Circulation Desk.
  • Borrower(s) must complete a G. R. Little Library registration form at the Circulation Desk, and present two acceptable forms of ID one of which must be a photo ID with a current North Carolina address.
  • When borrowing material, patron(s) must always present their library card.
  • Community patrons are allowed to check out a total of five (5) books for a two (2) week period.
  • In no instances is the total of books checked out to exceed five (5) items.
  • If library materials are not returned by the 15th day fines will accrue at .25 per day.
  • If materials are not returned within two (2) weeks of the due date the materials are considered lost and user's borrowing privileges will be canceled.
  • Borrowers are responsible for items borrowed until returned to the library and checked-in.
  • Replacement costs for lost or damaged materials includes: replacement cost + $15.00 non-refundable processing fee.
  • Books may be renewed twice online. Thereafter, item(s) must be checked in for a period of five (5) days, before additional checkouts are approved.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • Library materials must be returned within two (2) weeks after the due date.
  • If library materials are not returned within two (2) weeks they will be presumed lost and all borrowing privileges will be blocked.
  • In addition, patron will be charged the replacement cost plus a non-refundable $15.00 processing fee per item.
  • A bill for replacement cost or fines will be sent to the patron's registered mailing address.
  • All borrowing privileges will be blocked, until all charges are paid and are cleared by the circulation staff.

Loan Periods

  • Books may be checked out for two (2) weeks.

Renewals

  • Books may be renewed twice online, subsequently items must be returned for at least five (5) days before additional checkouts are allowed.

Borrowing Privileges - Dependents of Faculty and Staff

Dependents of faculty and staff may be defined as any permanent or temporary resident of a faculty or staff members household.

Policy

  • Faculty/staff member must complete and return the “Dependent Borrowing Form” to the circulation desk
  • Allow 24-48 hours before the card is issued.
  • Faculty/staff person will be issued the library card.
  • When borrowing materials, permanent or temporary resident must present their library card and picture ID.
  • A child must be accompanied by the faculty/staff person, or prior arrangements made for check-out.
  • All fines, replacement costs and processing fees will be applied to the faculty/staff borrowers account.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • Library materials must be returned within two (2) weeks after the due date.
  • If library materials are not returned within two (2) weeks; the material(s) will be presumed lost and all library privileges will be blocked.
  • The faculty/staff member will be charged the replacement cost plus a non-refundable $15.00 processing fee.
  • All fines, replacement cost and processing fees will be applied to the faculty/staff borrowers account.
  • All charges will be sent to the Office of Business and Finance quarterly: March, June, September and December to be placed on the faculty/staff members' account.
  • All borrowing privileges will be blocked until account is settled.

Loan Periods

  • Books may be checked out for two (2) weeks.

Renewals

  • Books may be renewed once online, subsequently items must be returned for at least five (5) days before additional checkouts are allowed.

Borrowing Privileges - Visitors in Special Programs

Special Program Visitors may be defined as visiting Faculty, McNair and Upward Bound students and employees, etc.

Policy

  • Sponsoring Department must complete and return the “Visitor Voucher Form” to the circulation desk for visitors to have borrowing privileges at G. R. Little Library.
  • Visitors are permitted to check out up to five (5) items.
  • The Library will notify visitor(s) of any obligations incurred. However, the Sponsoring Department must assume all responsibility for these obligations before any borrowing privileges are allowed for the visitor(s).
  • Visitor(s) must abide by all circulating procedures of G. R. Little Library.
  • All fines, replacement costs and processing fees will be applied to the Sponsoring Departments account.

Fines and Replacement Costs

  • If library materials are not returned by the due date fines will assess at $.25 per day per item.
  • Library materials must be returned within two (2) weeks after the due date.
  • If library materials are not returned within two (2) weeks; the material(s) will be presumed lost and all library privileges will be blocked.
  • The Sponsoring Department will be charged the replacement cost plus a non-refundable $15.00 processing fee.
  • All fines, replacement cost and processing fees will be applied to the Sponsoring Departments account.
  • All charges will be sent to the Sponsoring Department for payment.

Loan Periods

  • Books may be checked out up to two weeks.

Renewals

  • Books may be renewed once online, subsequently items must be returned for at least five (5) days before additional checkouts are allowed.