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Emergency Response and Evacuation Procedures

Campus Safety

Emergency Management at Elizabeth City State University

The Emergency Management Coordinator is responsible for the Emergency Operations Plan (EOP). This plan is designed to be an all-hazards disaster response and emergency management plan that includes planning, mitigation, response, and recovery actions.
Our priorities are:

  • Life safety, infrastructure integrity, and environmental protection during an emergency;
  • Coordination with university departments to write, maintain, test, and exercise the EOP;
  • Cooperation, Integration, and Mutual Aid with local, state and federal planning, response, and public safety agencies and their EOPs.

Information regarding ECSU's emergency response procedures is located at http://www.ecsu.edu/students/studentaffairs/env_health_safety/procedures1.cfm

Drills, Exercises and Training

Annually, ECSU conducts an emergency management exercise to test emergency procedures. The scenarios for these exercises change from year-to-year, and include several University departments.
To ensure the ECSU's emergency operation plans remain current and actionable, the University will conduct an emergency management exercise, once a year. These exercises may include tabletop drills, emergency operations center exercises, or full-scale emergency response exercises. The University conducts after-action reviews of all emergency management exercises.
In conjunction with at least one emergency management exercise each year, ECSU will notify the community of the exercise and remind the community of the information included in the University's publicly available information regarding emergency response procedures. Dates and other information regarding evacuation procedure can be found at http://www.ecsu.edu/students/studentaffairs/env_health_safety/ent.cfm

Emergency Notification

ECSU is committed to ensuring the campus community receives timely, accurate, and useful information in the event of a significant emergency or dangerous situation on campus or in the local area that poses an immediate threat to the health and safety of campus community members. ECSU uses the emergency notification system (PIER) to send mass notifications via email, text message, and streaming emergency notifications for the ECSU webpage. The PIER System is an emergency notification service available to students, staff, and anyone in the University community who wants to subscribe. PIER can be used to send emergency messages within minutes of the occurrence of an incident. Alerts sent by PIER are simulcast to the University community via our alert webpage at http://www.ecsu.edu/ecsualert/index.cfm, ECSU's Facebook page, Twitter, or at the subscriber's choice, their e-mail account. ECSU performs a University-wide annual test of the system. The following procedures outline the process the University uses when issuing emergency notifications

Confirming the Existence of a Significant Emergency or Dangerous Situation and Initiating the Emergency Notification System

University Police and/or other campus first responders may become aware of a critical incident or other emergency situation that potentially affects the health and/or safety of the campus community. Generally, campus first responders become aware of these situations when they are reported to the University Police Communications Center or upon discovery during patrol or other assignments.
Once first responders confirm that there is, in fact, an emergency or dangerous situation that poses an immediate threat to the health or safety of some or all members of the campus community, first responders will notify supervisors at University Police to issue an emergency notification.
ECSU's authorized representatives will immediately initiate all or some portions of the University's emergency notification system. If, in the professional judgment of first responders, issuing a notification potentially compromises efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency, ECSU may elect to delay issuing an emergency notification. As soon as the condition that may compromise efforts is no longer present, the University will issue the emergency notification to the campus community.

Determining the Appropriate Segment or Segments of the Campus Community to Receive an Emergency Notification

ECSU and/or local first responders on the scene of a critical incident or dangerous situation will assist those preparing the emergency notification with determining what segment or segments of the University community should receive the notification. Generally, campus community members in the immediate area of the dangerous situation (i.e. the building, adjacent buildings, or surrounding area) will receive the emergency notification first. The University may issue subsequent notifications to a wider group of community members. In addition to the emergency notification that may be issued via the ECSU'S PIER notification system, the University will also post applicable messages about the dangerous condition on the University webpage on the ECSU Alert webpage to ensure the rest of the campus is aware of the situation and the steps they should take to maintain personal and campus safety. If the emergency affects a significant portion of the entire campus, University officials will distribute the notification to the entire campus community.

Determining the Contents of the Emergency Notification

University Police, in concert with University Relations & Marketing and local first responders, is responsible for issuing the emergency notification and will determine the contents of the notification. The University has developed a wide range of template messages addressing several different emergency situations. The individual authorizing the alert will select the template message most appropriate to the on-going situation and modify it to address the specifics of the present incident. In those cases where there are no pre-determined template messages in the system, the individual authorizing the alert will develop the most succinct message to convey the appropriate information to the community. The goal is to ensure individuals are aware of the situation and that they know the steps to take to safeguard their personal and community safety.

Procedures Used to Notify the Campus Community

In the event of a situation that poses an immediate threat to members of the campus community, the University has various methods in place for communicating information quickly. Some or all of these methods of communication may be activated in the event of an emergency to all or a segment of campus community. These methods of communication include the ECSU Alert e-mail system, text message, ECSU Alert webpage messages and the campus siren. The University will post important updates during critical incidents on the ECSU homepage. If the situation warrants, the University will establish a telephone call-in center to communicate with the University community during an emergency situation.

Enrolling in the University's Emergency Notification System

All campus members should register their mobile phone number using their personal log-in information on the Banner webpage at https://ssbprod11g.ecsu.edu/pls/ECSUPROD/twbkwbis.P_WWWLogin.

To register for mobile phone emergency notifications, enter your User ID and PIN into the banner webpage. Click on the "Personal Information" tab and then click on the "Update Addresses and Phones" link. Under the "Phones" heading, click on the "Primary" link to register your mobile phone number. Scroll to the bottom of the webpage and enter your information under the "Phone Type" heading. By registering your mobile phone number, you will receive an "ECSU ALERT" text message when you need to be notified of a campus emergency or serious incident. Community members are encouraged to check the ECSU homepage and ECSU Alert page for updates regarding serious events that affect campus. Community members are encouraged to check the ECSU homepage and ECSU Alert page for updates regarding serious events that affect campus.

The ECSU Emergency Response and Evacuation Notification Policy can be found at http://www.ecsu.edu/legal/docs/policymanual/Section900/900-4-1-1.pdf