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Elizabeth City State University
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Elizabeth City State University

Change of Grade

Each instructor is expected to give permanent final passing or failing grades. Once a final grade has been reported to the Registrar's Office, it may be changed only upon the authorization of the Dean. A grade change is made by submitting a Change of Grade Form to the Dean. Concomitantly with filing the Change of Grade Form, the instructor also files a statement of explanation for changing the grade, signs it, and submits it to the Dean, who then reviews it. The Change of Grade Form is then forwarded to either the Provost and Vice Chancellor for Academic Affairs for approval or to the Academic Standards and Credits Committee for further review and evaluation. In some instances, the Academic Standards and Credits Committee may request the instructor to submit an additional explanation or to appear in person to justify the change of grade. This Committee will then make a recommendation to the Provost and Vice Chancellor for Academic Affairs for approval or disapproval of the request for the Change of Grade.

Any request for grade changes must be done within one calendar year from the date on which the initial grade was submitted to the Registrar's Office.