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University Relations & Marketing

Stationery Templates

Please refer to the Stationery Print Order Guide for information about ordering the official university stationery. Official stationery has been approved for sub-brands and independent brands. Under no circumstances should any other academic, administrative, and/or support units deviate from the approved stationery styles. The order guide provides information about ordering letterhead, envelopes, business cards, mailing labels and notepads.

Click here to open the PDF of the Stationery Print Order Guide (Updated June 7, 2010 for information about ordering official ECSU stationery (letterhead, envelopes, business cards, mailing labels and notepads).

Fax Cover Sheet

You may complete the Fax cover sheet on your keyboard by downloading the Microsoft Word template and typing over the text. You may also download a blank PDF of the template and complete the fax cover sheet by hand. The FAX cover sheet template is designed to help build the university's brand by complementing the stationery and providing a uniform cover sheet for the entire campus.

Click to download a PDF of the BLANK fax sheet
Click to download the Word template of the BLANK fax sheet
Click to download a PDF of the fax sheet
Click to download the Word template of the fax sheet


Size: 8.5" x 11"
Typeface: Garamond or Times New Roman/ Gill Sans or Arial
Type Size: 10-12 pt
Color: 100% black

PowerPoint Presentation

PowerPoint presentations are used for internal and external communications, which makes them an important component of our brand experience. However, the effectiveness of PowerPoint can be diminished by weak design and improper use of the university's marks. Therefore, three official PowerPoint templates have been designed to complement the institutional identity of the university.

You may download these templates, which incorporate the university's colors and logo, and customize them with your content. The templates will help you to create well-designed presentations that convey your information clearly and also leverage the ECSU brand.

Please click below to download the options. After you download a template, you will need to click on "Save As" and rename your document as a PowerPoint Presentation - not as a template to help ensure your presentation will work properly.

PowerPoint Template PowerPoint Template PowerPoint Template
PowerPointClick here to download the MS PowerPoint template PowerPointClick here to download the MS PowerPoint template. PowerPointClick here to download the MS PowerPoint template.


Typeface: Garamond or Times New Roman/ Gill Sans or Arial
Color: It is suggested that you use the typeface (font) colors on the templates. If you change the typeface color within your presentation, please be sure that the color is easily readable on the background color and will be easy to read when you project your presentation.

Electronic Mail (Email) Signature Template

Electronic mail communications are often the only contact you may have with a constituent. Therefore, email sent via any of the university's electronic communications systems must project a positive image of the university and build the ECSU brand. An email signature template has been designed to ensure consistency and uniformity across the campus. Please go to www.ecsu.edu/templates to download and copy the sample email signature template.

Guidelines for your Email Signature

  • All emails sent via the university's electronic communications systems should have a plain white background. No other colors or graphics such as clouds, stripes, plants, etc., should be used.
  • No logos or taglines -- including the ECSU logo and tagline -- should be part of an email signature.
  • Middle initial and professional designation (PhD, EdD, MLS, MAT, etc.) are optional.
  • Class year is optional for alumni.
  • The mobile phone number is optional.
  • Font: Garamond or Times New Roman / Gill Sans or Arial.
  • Your name is in bold, blue font.
  • Elizabeth City State University is in bold, blue font.
  • All other components are black font with the words Phone, Fax, Mobile and Email in bold.
  • Your email address and the ECSU web address should be in blue and have hyperlinks.

Instructions for Creating Your Email Signature (Outlook 2007)

You may create your email signature for outgoing messages by doing the following in Microsoft Outlook 2007:

  1. Before opening Microsoft Outlook, copy (Ctrl C) the sample signature to paste in the Edit Signature box in step #8

    James B. Doe, PhD '85
    Title | Division or Department or Unit
    Elizabeth City State University
    1704 Weeksville Rd. | Elizabeth City, NC 27909
    Phone: 252.335XXXX | Fax: 252.335.XXXX
    Email: username@ecsu.edu | www.ecsu.edu

  2. In Microsoft Outlook, go to the Tools menu, select Options, and then select the Mail Format tab.
  3. Click on Signatures (near the bottom).
  4. Select the New button.
  5. You will see a New Signature box that will ask you to enter a name; type a name for your email signature in that box, and click Ok.
  6. Under Choose default signature (right-side column), move down to New Messages and select the name of the signature you just created (from the drop down box).
  7. Under Select signature to edit (left-side column), be sure your new signature name is selected.
  8. Under Edit Signature, paste (Ctrl V) the text copied in step #1. Modify the text with your professional contact information.
  9. To format your email signature:
    1. Highlight the text and select either Garamond (or Times New Roman) or select Gill Sans (or Arial) as the font in 9-12 pt. If needed, the pipe (vertical bar) dividing components of the email signature may be created by pressing the Shift key and the back slash key (usually above the Enter key) at the same time.
    2. To create the blue for your name and the university's name:
      • highlight the text
      • click the drop down box to change the font color (the box may have Automatic selected
      • click More Colors
      • click Custom: R=0, G=0, B=255
    3. Highlight your email address (last line of your email signature) and click the Insert Hyperlink button (the very last icon -- world with a chain link -- on the right directly above the text box housing your email signature).
    4. In the Edit Hyperlink box, go to the Email Address or Address field, and type your email address after mailto: (make sure your email address replaces username@ecsu.edu; the "mailto:" may not appear, so you will just need to type your email address). Click OK.
  10. Click Save and then click OK to close the Signatures and Stationery window.
  11. Click OK on the Options menu to close the Options window.

Desktop Wallpapers

ECSU Wallpaper Choose Your Screen Resolution.
ECSU Wallpaper Choose Your Screen Resolution.

Name Badge Template

Name badges worn daily by employees and temporary name badges worn during special events hosted by ECSU are an extension of the university's brand. Consistency and uniformity across the campus and across various events are important to projecting a positive image of the university and building the ECSU brand.

Name Badge Name Badge Viking
WordClick to download the ECSU name badge template WordClick to download the ECSU viking head name badge template


Template: Adhesive Name Badges
  Avery 5395
Avery 8395
Templates: Clip Style Badges
  Avery 5384
Avery 74556
Typeface: Garamond or Times New Roman/ Gill Sans or Arial
Type Size: 10-14 pt
Color: 100% blue/black

Please note: Ask your vendor to contact the University Relations and Marketing department for the approved template before you purchase permanent name badges that employees wear as part of their day-to-day duties.