Search Process

Chancellor Search Process

The Code of the Board of Governors

In The Code, the Board of Governors delegates to the board of trustees the responsibility and authority to establish, in consultation with the president, a search committee. The Code specifies that the Search Committee must include representatives of:

  • the board of trustees
  • the faculty
  • the student body
  • the staff
  • the alumni
  • one member of the Board of Governors designated by the chair of the BOG to serve in a nonvoting advisory capacity
  •  other campus constituencies as may be appropriate

 The Code requires:

  • A Preliminary Report from the Search Committee to the President through the Chair of the Board of Trustees when the Search Committee is preparing a schedule of initial interviews
  • A Recommendation of an unranked slate of three candidates from the Search Committee to the trustees for consideration upon completion of the campus interview process
  • Recommendation by the Board of Trustees of an unranked slate of three names to the president for consideration or a return of the slate to the Search Committee for further action

Policies of the Board of Governors of The University of North Carolina

  • 200.8 - Policy on Chancellor Searches; Board of Governors Participation
    •  Sets out roles of the board of trustees, the chancellor search committee, the president and the Board of Governors
    • Provides that the Chair of the Board of Trustees shall establish the search committee in consultation with the president
  • 300.1.1 - Policy on Senior Academic and Administrative Officers
    • Provides that the appointment of chancellors is made by the Board of Governors upon recommendation of the President
  • The Search Committee functions as a special committee of the Board of Trustees and is, therefore, subject to Open Meetings and notice requirements along with any relevant BOT rules
  • The final decision to appoint a chancellor rests with the Board of Governors, following the recommendation of the President

Open Meetings

  • The Chancellor Search Committee is a public body subject to the Open Meetings Act. The Committee must:
    • Give notice of meetings o Allow the public to attend o Keep minutes
    • Meet in open session unless an exception applies
  • G.S. 143-318.11(a)  provides two relevant exceptions:
    • (1) “To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States…”
      • Article 7 of Chapter 126 of the General Statutes protects applicant information from disclosure
    • (6) “To consider the qualifications, competence…character, fitness, ... or conditions of initial employment of an individual...prospective public officer or employee... .” 
  • Review of applications, narrowing the pool, interviewing applicants, and deciding whom to recommend may be done in closed session
  • Topics that must be discussed in Open Sessions:
    • Development of procedures
    • Development of job description or advertisement
    • Decisions on interview questions
    • Basically, anything that has to do with the search process that does not identify individual candidates

Public Records

  • All records (paper, electronic, or other forms) made or received in connection with the search will be public records—including e-mails among committee members.
  • Unless records are covered by an exception, the public has access to them.
  • G.S. 126-22 provides that “personnel files” are not subject to the public records law. 
  • "Personnel file" means any employment-related or personal information gathered by an employer…
  • “Employment-related information contained in a personnel file includes information related to an individual’s application, selection...”

Confidentiality

  • Confidentiality refers to the deliberations of the Search Committee
    • The Committee must be able to discuss candidates with complete candor
    • What happens in the Search Committee stays in the Search Committee
    • Confidentiality does NOT end when the search is complete—it lasts forever
    • Each Search Committee member will be asked to sign a Confidentiality Agreement

UNC System Office Support

  • UNC System Office provides support for Chancellor searches
    • Designated staff member supports the Search process
    • Attends meetings as a resource o Provides knowledge of policies and procedures
    • Provides regular updates on status of the search to the President and Board of Governors
    • Designee for ECSU Search:

Search Firm

  • ECSU has engaged an executive search firm Isaacson Miller to assist with the search.
  • The search firm’s role is to:
    • Recruit candidates
    • Screen candidates
    • Coordinate interview logistics
    • Process candidate expenses
    • Conduct initial referencing, background checks, etc.