Procurement & Materials Management


The Purchasing Department is committed to serving the needs of students, faculty, and staff, providing excellent customer service.   This department is responsible for purchasing, central receiving, and surplus property.


Purchasing Card (P-Card)

The Purchasing Card (P-Card) is issued to an employee, empowering this person to purchase goods and services on behalf of the University. This program has been established to allow rapid purchase of low dollar goods and services while simultaneously reducing paperwork and handling costs associated with the small purchase process.



240 Marion D. Thorpe Administration Bldg.
Campus Box 21
252-335-37660 | Fax: 252-335-3043 


  • Departmental Bid Form (FORMS)
  • P-Card Violation and Warning Form (Forms)
  • P-Card Application Agreement  (PDF)
  • P-Card Coordinator Agreement  (PDF)
  • P-Card Missing Receipt Affidavit  (PDF)
  • P-Card Weekly Reconciliation Cover Sheet  (PDF)
  • Purchasing Card Change Form  (PDF) 
  • W-9 Form  (PDF)
  • Waiver of Competition Justification (PDF)
  • Unauthorized Purchase Form (DynamicForms)


  • Assigning a Substitute Approver  (PDF)
  • Contract Process and Templates (WEB)
  • Direct Pay Request Form and Instructions  (PDF)
  • Expense Account Usage  (PDF)
  • P-Card Weekly Reconciliation Calendar  (PDF)    
  • Purchasing Card Manual  (PDF)
  • Purchasing Manual  (PDF)
  • Spending Guidelines  (PDF)