Personnel Records

PERSONNEL RECORDS

 

Personnel records of all employees at ECSU are maintained by the Department of Human Resources (“HR”) and by the department in which the employee works. Employees should contact the department in which they work for more information regarding the personnel records maintained by the department.

 

The North Carolina Human Resources Act is a State law that protects the confidentiality of employee personnel records. It also provides employees with the right to review their own personnel files. Specific rights that exist for employees who believe that their file includes inaccurate or misleading records are discussed.  In addition, state agencies are required to provide certain information about state employees upon request to any member of the public.

According to N.C.G.S. §126-23, the following information is considered “public”:

  • Name;
  • Age;
  • Date of original employment or appointment to State service;
  • The terms of any contract by which the employee is employed whether written or oral, past and current, to the extent that the agency has the written contract or a record of the oral contract in its possession;
  • Current position;
  • Title;
  • Current salary;
  • Date and amount of each increase or decrease in salary with that department, agency, institution, commission, or bureau;
  • Date and type of each promotion, demotion, transfer, suspension, separation, or other change in position classification with that department, agency, institution, commission, or bureau;
  • Date and general description of the reasons for each promotion with that department, agency, institution, commission, or bureau;
  • Date and type of each dismissal, suspension, or demotion for disciplinary reasons taken by the department, agency, institution, commission, or bureau. If the disciplinary action was a dismissal, a copy of the written notice of the final decision of the head of the department setting forth the specific acts or omissions that are the basis of the dismissal; and
  • The office or station to which the employee is currently assigned.

 

For the purposes of this section, the term "salary" includes pay, benefits, incentives, bonuses, and deferred and all other forms of compensation paid by the employing entity.

 

If you have any questions regarding what can be disclosed, please contact the Office of Legal Affairs.