Campus Updates

CAMPUS UPDATES

In an effort to keep our campus and our community updated concerning the operations at Elizabeth City State University, we are housing all pertinent information here: 


 

Virtual Town Hall - Return to Campus for Students

Join Chancellor Karrie G. Dixon, Provost Farrah Ward, and Vice Chancellor for Student Affairs Gary Brown in a virtual town hall to prepare for students' return to campus for fall semester.

WATCH LIVE on JULY 13th @ 6:30 pm

 

Previous Campus Updates

If you were not able to attend the Virtual Town Hall – Return to Campus for Employees on June 29, we invite you to view the presentation online.

 Chancellor Karrie G. Dixon, Provost Farrah J. Ward, Vice Chancellor for Operations Alyn Goodson, and Chief Human Resources Officer Shamica Lane discussed university protocol in preparation for the return of staff on July 6 and faculty on August 11, 2021. 

Watch Here  

Greetings, Vikings.  As we are transitioning to remote learning for the rest of the semester, I am providing several important updates regarding the procedures for requesting laptop and/or hotspot loaners and returning books and mailbox keys.

Laptop or Hotspot Check Out

The Division of Information Technology has a limited supply of laptops and hotspots available for currently enrolled students to check out. Due to the limited number of hotspots, please only check out a hotspot if you live in an area without internet service.

To request a laptop, follow the steps HERE.

Please contact the IT Helpdesk at 252-335-3532 between 8:00 a.m. and 5:00 p.m. for all questions regarding laptop and/or hotspot check outs.

Book Rental Return

The ECSU Campus Store will be offering free shipping return labels to assist with book rental returns for Spring semester. All book return labels are generated and delivered through UPS. The emailed labels will be sent to student's email address from UPS.  Students will then be instructed to click on the link in the email to retrieve and print their return label. All shipments will need to be post marked by due date in order to receive credit for your books. For all students who are local, you have the option to drop your books off in store or at the return station located outside the ECSU Campus Store. 

  • Rented textbooks assigned for Spring semester must be returned to the ECSU Campus Store by Monday, May 10, 2021
  •  Lost/stolen/damaged books can be converted to a purchase PRIOR to May 10, 2021.
  • Students will be charged full retail price for textbooks not returned.
  • Textbooks for withdrawn/incomplete courses MUST be returned by the due date – students will be charged for ALL unreturned books.
  • A student may not rent textbooks for a new semester until all unreturned book and damaged book charges from a prior semester are paid.
  • Please contact the ECSU Campus Store at 252-335-3402 or email at ncarawan@follett.com for all book rental related questions. 

Mailbox Key Return 

  • All residential students will need to return their mailbox keys to the ECSU Post Office located in Viking Services building prior to leaving campus. Residential students, please do not leave your keys in the resident halls. 
  • Mailbox keys issued for Spring semester must be returned to the ECSU Post Office by Thursday, May 6, 2021.
  • The Post Office is open from 9:00 a.m. to 5:00 p.m. Monday through Friday.
  • There will be a drop box at the Post Office counter where you can place your key in an envelope, include your name, mailbox number, key code, and student ID number, and place it in the mail slot at the counter.
  • Mailbox keys can also be shipped back to campus. Keys should be placed in a padded envelope to ensure they do not fall out of envelope. Please do not mail keys in a plain letter-size envelope.
  • Mail the keys to ECSU Post Office at:
Campus Box 999
1704 Weeksville Road
Elizabeth City, NC 27909

 

Please contact the Post Office at 252-335-3382 or AuxiliaryServices@ecsu.edu for all questions regarding your mailbox keys.

 

 

Greetings, Vikings.

I hope you enjoyed your winter break, got plenty of rest and stayed safe. Elizabeth City State University is planning for students and employees to return to campus for spring semester.

While we are looking forward to welcoming you back to campus, we continue to make adjustments and take the necessary precautions to continue to keep you safe and healthy. With that in mind, we have decided to delay the start of spring semester one week. Classes will begin on Monday, Jan. 25. 

We had already made adjustments to the spring semester academic calendar, and this change will result in further adjustments. You can view the updated academic calendar here, but here are a few changes you need to know:

  • There will be no observed holidays
  • There will be monthly wellness days
  • Last day of classes is April 30
  • Final exams are May 3-7
  • Commencement will be May 8

This delayed start date also impacts move-in dates. Resident advisors will move in on Tuesday, Jan. 19. Move in for students will be Jan. 20-24. Students will receive an email notification of the new move-in dates/times between Jan. 11 and Jan. 13. If you have questions about your move-in date/time after you receive your notification, contact Housing and Residence Life at ECSUHousing@ecsu.edu.

Per previously issued guidance, students are still required to provide a negative COVID-19 test, taken within 3 days of your move-in date, to gain access to the residence hall. If you do not have a negative test, ECSU will administer a rapid test upon your arrival. You will only be permitted to move into your residence hall if your test result is negative.

We had a successful fall semester on campus minimizing the spread of the coronavirus. Each of you did your part to follow the guidelines. Those same guidelines of wearing face masks on campus and social distancing will remain in effect for spring semester. We also will continue enhanced cleaning and sanitizing of the campus.

In case you missed yesterday’s Town Hall event, you can watch it here. Please continue to check the Viking Compass website, as we share information about adjustments to business operations and impacts to campus.

We are looking forward to another successful semester and the return of the Vikings to our campus.

 

 

 

Join Chancellor Karrie G. Dixon, Provost Farrah Ward, and Vice Chancellor for Student Affairs Gary Brown provided information to prepare for students' return to campus for spring semester.

Good afternoon, faculty and staff, and happy new year!

 In support of Governor Cooper’s executive orders and the University of North Carolina System guidance, Elizabeth City State University will continue to function with reduced on-campus operations allowing many employees to telework.

 Essential operations of the university must continue, and some employees must report to work as determined by their supervisor. Management also may reassign an individual to complete other work assignments that are not a part of their normal duties and responsibilities. Non-essential employees may continue teleworking until further campus-wide notice or at the department manager’s discretion.

 For those of you who returned to campus for the fall semester, you saw the many changes we made to our campus to ensure the health and safety of the campus community. Those same practices will be maintained during spring semester. As long as the CDC guidelines are in place, we will continue to require face masks on campus, social distance, and clean and sanitize.

 As the safety guidelines and protocols are ever changing, it is important that we all stay on the same page. With that in mind, we encourage you to continue to check the Viking Compass website. We use this website to update and inform our community, and help us navigate the changes we will see for spring semester. We also will use social media and emails to provide updates to the Viking community.

While this semester will have some of the same challenges as fall semester, we enter this new year and new semester with excitement and a renewed hope. We know each of you will continue to do your part in ensuring we have another successful semester at ECSU.

Plans for Elizabeth City State University’s spring 2021 semester return to campus have been set. According to Chancellor Karrie G. Dixon, the first day of campus move-in is scheduled for Jan. 14 and safety and health precautions remain in place to address the ongoing COVID-19 pandemic.

“I am impressed with and grateful to our campus community for its patience and resilience as we navigate these challenging times caused by the COVID-19 pandemic,” said Chancellor Dixon. “ECSU continues to respond to guidance received by the UNC System and North Carolina Governor Roy Cooper related to instruction, social distancing, and mass gatherings, and are making plans to keep our campus community safe and healthy during the spring 2021 semester.” 

ECSU staff and faculty have been working during the fall 2020 semester to make necessary adjustments and modifications to ensure the ongoing safety and well-being of the campus community. These adjustments will continue throughout the break and into the spring 2021 semester.

According to the Provost and Vice Chancellor for Academic Affairs Farrah J. Ward, every accommodation is being made to provide students with quality education and services in a safe and healthy environment.

“We are still in the midst of a pandemic and it is critical that we operate in a proactive manner to prepare for the return of students to the campus in January 2021,” said Provost Ward.

ECSU’s Division of Student Affairs, according to Vice Chancellor for Student Affairs, Dr. Gary Brown, has laid out plans for a safe return to campus in January 2021. From testing to social distancing to move-in, detailed plans have been made for students.

“We are going to do move-in on Jan. 14-18,” said Dr. Brown. “The schedule is similar to fall semester. Students receive a specific time and return-to-campus date to assure social distancing.”

Because medical experts are warning of an uptick of the virus during the winter flu season, ECSU will continue to maintain a safe campus environment and follow CDC guidelines.

“We will continue the increased cleaning and sanitizing of campus facilities, offering additional courses online, and adjusting operations to practice social distancing,” said Chancellor Dixon.

The university will continue to provide updates on responses to the coronavirus and its impact to campus operations as well as resources for the campus community.

 

These past eight months have not only been challenging, but also uniquely rewarding. I have been overwhelmed by your dedication and continued agility and resilience to ensure our beloved Elizabeth City State University maintained its academic excellence along with seamless operations.

 Congratulations on a successful return to campus and completion of the fall semester. We know our students are more successful if they are here on campus, and thanks to you, we were able to make that happen. Many of you also returned to campus to provide in-person services and support, and we appreciate your presence on our campus.

 As our students leave campus next week for a long winter break, ECSU will shift to teleworking effective Dec. 1. For those employees who returned to campus part-time or full-time, if you are able to work remotely, you may return to teleworking. However, teleworking must be approved by your supervisor taking business operations into consideration.

 For individuals who have continued teleworking, your supervisor should have a copy of that teleworking agreement and verify that a copy has been sent to Human Resources (HR). For individuals shifting to teleworking, you will need to complete a new teleworking agreement. The agreement needs to be signed by you, your supervisor and the senior administrator, and then email the original to HR at hr@ecsu.edu keeping a copy for your records. Your supervisor also should keep a copy. You can find the fillable teleworking agreement online. All employees are expected to resume on-site operations on Jan. 4, 2021.   

 Employees who are approved to telework must ensure they have all the necessary equipment to perform their job functions remotely, including receiving phone calls or checking voicemail daily. Supervisors must ensure one of their team members is answering their office’s main telephone line or the voicemail is checked at intervals throughout the day. 

 Supervisors are expected to manage work to ensure employees are fully engaged while teleworking. If you or your supervisor have any questions about teleworking, contact Tanisha Brumsey in HR at tfbrumsey@ecsu.edu.

 Thank you again for a successful fall semester, and have a safe Thanksgiving holiday.

As we wrap up week 4 of fall semester, I commend you for following the protocols and adhering to the guidelines. Wearing your face masks, social distancing, daily self-health checks, and frequent hand washing and sanitizing have kept the number of positive COVID-19 cases to a minimum. We appreciate your diligence in reporting symptoms and getting tested.

All ECSU employees received two ECSU-branded face masks. If you did not receive your face masks, you can pick them up starting Monday, Sept. 7 from 9 a.m. to 4 p.m. in the Chancellor’s Suite on the 3rd floor of the M.D Thorpe Administration Building. While the ECSU-branded face masks are great quality, if yours is damaged for some reason and you need an additional face mask, it can be picked up in the same location.

As part of their Viking Care Kits, all students received three ECSU-branded face masks along with a thermometer, hand sanitizer, and sanitizing wipes. If students have not picked up their kits, they should see Ferreli McGilvary in Student Engagement. Students are encouraged to take care of their masks, as they are to last them throughout the year.

As we adhere to the guidelines, there is one best practice we want to ensure we all follow – washing our face masks. The Centers for Disease Control and Prevention has outlined how to properly wear face masks, including the best way to remove them, and how to wash face masks. The CDC recommends washing face masks regularly.

This is a reminder to wash your face masks! Your commitment and dedication have limited the spread and enabled us to remain on campus. Let’s continue to do our individual and collective parts to safeguard the health and well-being of our campus community.

 

On Aug. 12, ECSU launched a dashboard that shares the number of employees, students or subcontractors who have known, confirmed cases of COVID-19, have been present on campus in recent weeks and could have presented a risk of exposure to other members of the university community.

The dashboard does not include individuals who may have confirmed cases but have not reported to campus in the past 14 days or individuals who are self-quarantining without a confirmed diagnosis. This information is based on cases reported to the university and verified by the Student Health Center.

We were updating the dashboard weekly; we are now going to update it every Monday, Wednesday and Friday to provide timelier reporting.

We have received inquiries about the number of students in quarantine. Students who have experienced symptoms or who have been in contact with someone who has tested positive for COVID-19 are tested and quarantined while waiting for their test results.

The number of students who are currently in quarantine on campus is now included as part of our COVID-19 reporting.

 ECSU will continue to follow its protocols. We ask that all faculty, staff and students adhere to the guidelines – wear face masks at all times unless you are in your office or residence hall room; maintain an acceptable social distance, preferably six feet; wash your hands frequently; and conduct daily self-health checks prior to leaving your place of residence based on CDC guidelines.

 It also is important that all ECSU employees and students follow the protocols for when they have symptoms, test positive, or have come in contact with someone who has tested positive. Immediate action and response will help isolate incidents and protect the campus community.

 Remember to visit the Viking Compass website for updates of COVID-19 confirmed cases on our campus. Let’s do our individual and collective parts to safeguard the health and well-being of the campus community.

 Remain safe and well as we live, work, and learn together.

Good afternoon, Vikings.

I am writing to inform you that UNC Chapel Hill has made the decision to pivot to all-remote instruction and move undergraduate students out of residence halls. This decision was based on several clusters of positive COVID-19 cases among students.

 According to UNC System President Peter Hans, “The decision to adapt operations applies to UNC-Chapel Hill only because no other UNC System institution has reported information, at this time, that would lead to similar modifications. Each campus is different, and I expect situations to evolve differently. In any circumstance, we will be grounded by reliable public health data and prevailing local health conditions. I will continue to stay in close contact with our chancellors and fully support their efforts to fulfill our core educational mission in safe learning environments.”

 Each UNC System institution developed its return to campus plan, and that plan addressed how each campus would address positive COVID-19 cases. This includes safety protocols, quarantine, testing, contact tracing, and monitoring clusters.

 Elizabeth City State University did a thorough job preparing the campus for your return this fall, and in doing so, we have only had four positive cases on campus. If we continue to do our part in following the guidelines, we will be able to control, if not prevent, the spread of the virus on our campus.

 ECSU will continue to follow established protocols. We ask that all faculty, staff and students adhere to the guidelines – wear face masks at all times unless you are in your office or residence hall room; maintain an acceptable social distance, preferably six feet; wash your hands frequently; and conduct daily self-health checks prior to leaving your place of residence based on CDC guidelines.

 It also is important that all ECSU employees and students follow the protocols for when they have symptoms, have come in contact with someone who has tested positive or test positive themselves. Immediate action and response will help isolate incidents and protect the campus community.

 

To our Viking family,

Elizabeth City State University has spent the summer preparing for fall semester as faculty, staff and students return to campus. Part of that preparation has been the development of guidelines and practices to keep our campus safe and healthy as well as protocols that outline the campus’ response to any positive cases of COVID-19. All of these guidelines, practices and protocols have been outlined on our Viking Compass website, which also includes other information about ECSU’s return to campus.

One of the areas on the Viking Compass website is a section on COVID reporting, which contains a dashboard similar to the one published by Albemarle Regional Health Services. The dashboard shares the employees, students or subcontractors who have known, confirmed cases of COVID-19, have been present on campus in recent weeks and could have presented a risk of exposure to other members of the university community.

The dashboard does not include individuals who may have confirmed cases but have not reported to campus in the past 14 days or individuals who are self-quarantining without a confirmed diagnosis. This information is based on cases reported to the university and verified by the Student Health Center. ECSU will update the dashboard weekly.

This week’s update will include the confirmation of the first two positive COVID-19 cases on the ECSU campus. To protect individuals’ private health information, ECSU will not identify employees or students diagnosed with COVID-19.

ECSU immediately implemented the protocols in place, including quarantining the individuals upon receiving confirmation of positive test results. ECSU also conducted contact tracing, notified individuals that have had direct contact with the individuals, and then tested and quarantined those individuals.

ECSU will continue to follow its protocols. We ask that all faculty, staff and students adhere to the guidelines – wear face masks at all times unless you are in your office or residence hall room; maintain an acceptable social distance, preferably six feet; wash your hands frequently; and conduct daily self-health checks prior to leaving your place of residence based on CDC guidelines.

It also is important that all ECSU employees and students follow the protocols for when they have symptoms, have come in contact with someone who has tested positive or test positive themselves. Immediate action and response will help isolate incidents and protect the campus community.

 

Greetings, Vikings.

You have likely seen the news reports about the recent request the UNC System institutions received from the Board of Governors regarding scenarios for potential state budget reductions due to the COVID-19 pandemic. I understand the concerns that these reports have created, and I will remain transparent in my communications with you.

The institutions have been asked to conduct a financial scenario planning exercise related to potential reductions in campus revenues due to the pandemic. The financial models address “worst-case” scenarios, including double-digit budget reductions of 25 percent and 50 percent caused by corresponding drops in enrollment.

While this request may cause concerns throughout our campus community, this is not an unusual request. The Board of Governors and UNC System office often request information as part of their planning and oversight, and, according to Chairman Randy Ramsey, “this scenario-planning directive is an important part of our Board’s responsible oversight as we continue to confront and adapt to an unprecedented and unpredictable situation.”

Per our current numbers, we are trending to show an increase in enrollment this year. I also want our faculty and staff to know that we are being proactive and strategic in anticipating a budget shortfall. We will be intentional in our deliberations to ensure we safeguard ECSU’s future while being prudent in our fiscal affairs.

While ECSU continues to receive funding for grants and special projects, like the $6 million from Senate Bill 750 for two capital projects—these types of funds must be used for specific projects and cannot be used to offset the budget.

With the challenges that ECSU and the state face, we will need all hands on deck. We can weather this storm as we have in the past if we are willing to sacrifice and serve for the greater good of the university. This may mean taking on additional responsibilities, being flexible in doing business differently, and continuing to support each other in all that we do.

Although we are planning for students to return to campus in August, we also have a contingency plan in place to pivot to remote instruction and teleworking if it becomes necessary to safeguard the health of our students, faculty and staff.

Each of you have shown your commitment and dedication to this institution as we made adjustments in the spring. And, I know you will continue to show your Viking Pride as we navigate the challenges of this coming year. Together, we will get through this.

Chancellor Karrie G. Dixon hosts a virtual town hall event with the College of The Albemarle, Mid-Atlantic Christian University, and the City of Elizabeth City. Presenters include Chancellor Dixon, COA President Jack Bagwell, MACU Vice President for Student Life Jay Banks, Elizabeth City Mayor Bettie Parker, and Elizabeth City Chief of Police Eddie Buffaloe.