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Office of

Venue Reservations

Activity CalendarCovid-19 Guidelines

 

Elizabeth City State University offers the region’s premiere venues available for rental opportunities. Our facilities may accommodate small and large groups up to 3,000 people. Our mission is to provide the best experience for those in the community and university who are planning meetings and events.

We look forward to working with you to make your meeting or event successful and enjoyable.

Reservation Request

Campus guests and Vikings, by selecting the venue below, you may submit your reservation through  the venue's Event Request Form.  Submission of form does not guarantee reservation.  ECSU admistration staff reserve the right to disapprove request.  ECSU administrative staff reserve the right to decline events on approved holidays.  All events are subject to cancellation by administrative staff.  No applicate should make any commitments, release any advertising or take any action using ECSU facilities until venue request is approved and a fully signed Facilies Use License Agreement is completed.  This video tutorial has been created to help walk you through making your request. 

Rental Information and Fees

 

Floor Layout

Rental Request for K.E. White

 
Standard items included in rental (availability may vary):
  • 40 Round Tables (72x72)
  • 8 Round Tables (60x60)
  • 22 Round Tables (48x48)
  • 48 Rectangle Tables (72x31)
  • 400 Standard Chairs
Full Ballroom
(Rooms 117- 118-124)
78' x 100'
Rental Fee:
  • $2,000 up to 8 hours
    • $100 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $1,500 up to 8 hours
    • $100 each additional hour 
  • Day prior (for setup/decorating, if available) $500
    • Event activities are prohibited during decorating rental time
  • Occupancy Capacity
    • Tables & Chairs - 466
    • Chairs - 1,000
    • Standing - 1,260
Half Ballroom
(Room 117 OR Rooms 118-124)
78' x 50'
Rental Fee:
  • $1,000 up to 8 hours
    • $100 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $750 up to 8 hours
    • $100 each additional hour 
  • Day prior (for setup/decorating only if available) $500
    • Event activities are prohibited during decorating rental time
  • Occupancy Capacity
    • Tables & Chairs - 233
    • Chairs - 500
    • Standing - 540
Quarter Ballroom (Room 118 or Room 124)
29' x 50'
Rental Fee:
  • $750 up to 8 hours
    • $100 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $500 up to 8 hours
    • $100 each additional hour 
  • Occupancy Capacity
    • Tables & Chairs - 113
    • Chairs - 242
    • Standing - 340
Conference Room (Room 107)
32' x 48'
Room is currently offline until further notice.
Rental Fee:
  • $250 up to 8 hours
    • $25 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $200 up to 8 hours
    • $25 each additional hour 
  • Occupancy Capacity
    • Tables & Chairs - 16
    • Chairs - 35
    • Standing - 49
Boardroom (Room 114)
Rental Fee:
  • $150 up to 8 hours
    • $15 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $100 up to 8 hours
    • $15 each additional hour 
  • Occupancy Capacity
    • Stationary Conference Table with chairs - 18
 
Conference Room (Room 130)
30' x 38'
Room is currently offline until further notice.
Rental Fee:
  • $200 up to 8 hours
    • $20 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $150 up to 8 hours
    • $20 each additional hour 
  • Occupancy Capacity
    • Tables & Chairs - 16
    • Chairs - 35
    • Standing - 49
Ballroom Equipment Rental
  • Projector: $50
    • HDMI compatible
  • Microphones
    • $0: First 2
    • $100: 3-5
  • Riser: $50
  • Stage less than or equal to 16' x 12': $250
  • Stage larger than 16' x 12': $400
Additional Fees
  • Audio Visual Technician
    • External events: Not available
  • Event Custodian: $50 per hour
  • Officer: $49.50 per hour

 

Contact Office of Venue Reservation at 252-335-2359

Spring 2023 Hours
Monday - Thursday:   8:00 am - 9:00 pm
Friday: 8:00 am - 5:00 pm
Saturday: 10:00 am - 3:00 pm
Sunday: 1:00 pm - 9:00 pm
 

Rental Request Form for Library

P.W. Moore Boardroom
(Room 209)
Rental Fee:
  • $50 up to 2 hours (increments of 2 hour time-block rental)
  • Capacity
    • Conference style - 25
    • Theater style - 50
Instruction Room
(Room 214)
Rental Fee:
  • $50 up to 2 hours (increments of 2 hour time-block rental)
  • Capacity
    • Seating - 12
Instruction Lab
(Room 219)
Rental Fee:
  • $25 per hour
  • Capacity
    • 20 seating 1 lecturer
Instruction Lab
(Room 220)
Rental Fee:
  • $25 per hour
  • Capacity
    • 20 seating 1 lecturer
Claude Green Instruction Lab
(Room 225)
Rental Fee:
  • $25 per hour
  • Capacity
    • 20 seating 1 lecturer
Additional Equipment Rental
  • Projector: $50

 

Contact Library staff at 252-335-8513

 
 
 
 
Great Hall (stage area)
(Room 101)
Rental Fee:
  • $300 up to 4 hours
    • $50 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $150 up to 4 hours
    • $50 each additional hour 
  • Capacity
    • Tables & Chairs - 42
    • Chairs - 91
    • Standing - 128
Auditorium
(Room 206)
Rental Fee:
  • $350 up to 4 hours
    • $50 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $200 up to 4 hours
    • $50 each additional hour 
  • Capacity
    • Auditorium seats - 96
Full Ballroom
(Rooms 216, 218, 220)
Rental Fee:
  • $500 up to 4 hours
    • $50 each additional hour for regular rental
  • For Government, Education, Non-profit agency: $350 up to 4 hours
    • $50 each additional hour 
  • Capacity
    • Room 216
      • Tables & Chairs - 20
      • Chairs - 44
      • Standing - 62
    • Room 218
      • Tables & Chairs - 12
      • Chairs - 25
      • Standing - 36
    • Room 220
      • Tables & Chairs - 13
      • Chairs - 28
      • Standing - 40
Additional Fees
  • Audio Visual Technician
    • Internal events: $25 per hour
    • External events: Cost will vary
  • Projector: $50
  • Event Custodian: $50 per hour
  • Officer: $49.50 per hour (determined by ECSU Police)
 

Contact for Ridley Student Center 252-335-3143

Rental Request for Athletics

Tennis Courts
 
Rental Fee:
  • $100 per hour
  • For Government, Education, Non-profit agency: $75 up to 4 hours
Vaughan Center Gymnasium
 
Rental Fee:
  • $1,500 daily for regular rental
  • For Government, Education, Non-profit agency: $1,000 daily
  • Use of Concession Area: $500
  • Capacity
    • TBD
Additional Fees
  • Event Custodian: $50 per hour
  • Officer: $49.50 per hour

 

Contact Athletics Department at  252-335-3396

 

Rental Request for Wellness Center 

Rental Request for Williams Hall 

 

Outdoor Recreation Field
 
Rental Fee:
  • $300 first two hours
    • $75 for each additional hour
R.L. Vaughan Swimming Pool
 
Rental Fee:
  • $150 first two hours
    • $75 for each additional hour

Note: Lifeguard fees must be paid by renter. Prices include access to locker rooms and showers.
Wellness Center
 Racquetball Court
  • Room 118D
    • Rental Fee:
      • $25 per hour
  • Room 118E
    • Rental Fee:
      • $25 per hour
Williams Hall
Room 133 Gymnasium
Rental Fee:
  • $150 first two hours for ticketed or monetary admission entry
  • $160 first two hours for no admission entry
    • $80 for each additional hour
  • Capacity
    • Tables & Chairs - 420
    • Chairs - 900
    • Standing - 1260
Note: Tables/chairs may be obtained through local rental companies  at the expense of renter.
Available Equipment Rental
  • $15 Basketball
  • $25 Cornhole w/ bean bags
  • $25 Flag football (flags/football)
  • $10 Frisbee
  • $10 Kickball
Additional Fees
  • Event Custodian: $50 per hour
  • Officer: $49.50 per hour

 

Contact Recreation & Wellness staff at 252-335-3829

 

Additional Information

If you would like to be listed as an approved catering company, please contact 252-335-2359 or cro@ecsu.edu
 
Campus of ECSU
252.335-8747
Food Type: All-American/Southern
 
Hertford, NC
252.426.1811
Food Type: BBQ
 
Barco, NC
252.453.6618
Food Type: BBQ
 
D&R Catering (Wings & Thangs)
Elizabeth City, NC
252.207.5373
Food Type: All-American/Southern
 
Event Extravaganza and Homestyle Bakery
Elizabeth City, NC
252.679.7004
Food Type: All-American/Southern
 
Heritage House Restaurant
Windsor, NC
252.794.4567
Food Type: All-American/Southern
 
TNT Grill
Hertford, NC
252-426-2929
Foood Type: All-American/Southern
 
Unique Catering
Hertford, NC
252-312-4413/4423
Foood Type: All-American/BBQ/Southern
 
White's Catering
Hertford, NC
252-312-9773
Food Type: All-American/Southern
 
 
 

Alcohol request must be approved by the Office of the Chancellor.  Request are not guaranteed as approved.

Non-Affiliated Organizations: Request to sell/serve alcohol will only be available for the K.E. White Center by written request.

Affiliated Organizations: Request to sell/serve alcohol other than in the K.E. White Center will be considered by written request.

All cash and or credit card payments must be made directly to the ECSU cashier, located on the first floor of the Welcome Center. Notification to the Venue Reservations staff must be made prior to payment.

Hours of operation: 8:30am-12:30pm. 

 

Mailing Address: Physical Location: 
1704 Weeksville Rd
Campus Box 808
Elizabeth City, NC 27909
K.E. Graduate Center
1862 Edgewood Drive
Elizabeth City, NC 27909

 

Office of Venue Reservations Customer Service: By appointment only (walk-in as available)

NOTE: Phone calls and emails to check availability of date is not confirmation for reservation. No user applicant should make any commitments, release any advertising or take any action committing use of facilities until a signed Facility License User Agreement  from the facilities Vice Chancellor has been received.

 

Rental Request Forms
Office of Venue Reservations

K. E. White Graduate Center
1862 Edgewood Drive
Elizabeth City, NC 27909

252-335-2359
cro@ecsu.edu